TO THE 2010 REUNION COMMITTEE
Reservations for the 2010 reunion have already been made with Brad McDonald, Activities Director, Tri-Valley High School. Dates for this reunion are June 5-6, 2010. We would advise that these dates be reconfirmed in January 2009, and in January 2010.
FIVE MONTHS BEFORE:
February - mail cards. Cards mailed for 2008 reunion were printed at Staples. 400 were printed @ $19.03. Ila had someone create the card on the computer. Glenn Johnson, 338-9255, will know the number of cards needed and will print the labels.
Confirm number of fold-down and 8-ft. tables needed for the reunion to insure that they will be available. (The 2008 committee neglected to do this and we were short tables-not enough 8 fts. as some used for graduation parties).
Arrange for PA system and coffee pots. Note: you will need to furnish your own
coolers for water and juice. There was only one 100 cup coffee pot that worked; so two committee members furnished two smaller ones for decaf coffee. In addition, a small pot was used to make coffee following the meeting.
1-2 WEEKS BEFORE:
1. Contact the custodian to arrange a time on Saturday to set up tables and hook
up the PA system.
2. Make sure required number of tables is available. (Because of split lunchroom,
tables we needed were in another room where the floor had been waxed and were not accessible.
DAY BEFORE:
Set up all tables for reunion. Best if 3-4 help. PS We had 13-14 tables, which was not enough. Honored classes were well attended and not at all happy that they had to double up on tables.
Recommend 18-20 tables.
Following are guideline for table use based on what we had available.
2008 2010
Serving 4-8ft. tables 6-8ft. tables
Beverage 2-6 ft (1 furnished by Ila) 1-8 ft.
Dessert 1-8 ft. plus the stage 2-3 8 ft.
Registration 1-8 ft. 2-3-8 ft.
Raffle and Freewill 2 card tables the same
(Tables and cloths furnished by committee)
DAY OF REUNION
Honored tables
We purchased a roll of plastic table cover at Party America to cover the tables of the honored classes. We also got some flowers and simple balloon bouquets for the tables.
Table Set-up
Class cards go on each table along with class information sheet.
Clean-up
We took down all tables, took out the garbage, cleaned up the kitchen, and swept the gym floor.
Custodian (Sunday)
We met him at 10:30 a.m. to finish above details. Sent him check for $40.00 for his help.
Conclusion
18-20 fold-down cafeteria tables
13 8-ft. tables
On the following page is a suggested table configuration for improving traffic flow and hopefully minimize congestion as alumni arrive. This configuration is a result of our wrap-up meeting. It is entirely up to you as to whether you decide to use it or come up with a better idea.
Our reasoning for the registration tables along the north wall was that everyone comes in with food that must be put on the serving tables. The door opening became very congested right before 1:00 p.m. and we just thought this might alleviate the bottleneck.
Also, we felt two serving lines would work better to speed up serving. It seemed to take so long with just one line.
Class tables could be arranged in such a way to better utilize the open floor space in the middle of the gym. Also, maybe the free will offering table should be at the beginning of the serving tables.
Serving Tables
2 rows/3 tables
Beverages
Registration Tables
Table Storage
Desserts
Free Will
Offering
A suggested seating outline was prepared and is available for consideration by the new committee. It is not printed here, as I could not get it to format properly.
